Group Travel Experiences

When coordinating a Yoga Retreat, Girls get-a-way, Corporate gathering, Fundraiser, Incentive or Social gathering, you may not have the time or expertise to source, select, negotiate, contract and organize your guests' preferences for your preferred Hotels and Venues.  Allow us to assist-and handle the billing-freeing up your time to focus on more important tasks.  

Let's make your to-do-list a to-done-list.  What are your Expectations?

What is Hotel & Venue Sourcing?

Have you ever required accommodations (Hotel, Lodge, Villa), as well as pricing for meals, experiences and venues when coordinating travel, meetings or events?  Just share your list of requirements and preferences with someone who specializes in unique Travel Experiences, who will collect options for you. 

​Think about how much time you would save.  Now imagine, that person can also assist you in making a decision, negotiating more favorable contract terms and manage little details on your behalf. 

Group travel + experience solutions for...

Marketing, Sales, Human Resources + Corporate Professionals


​It has been decided that you need 20 rooms for 30 guests in a destination near a major International airport in an appealing destination.  You have some sense of how much you want to spend, may have to provide a report on pricing options, but just do not have the bandwidth to conduct the research.  Your intern does not know the difference between a Hyatt and a Hilton, and your assistant couldn't care less.  That's where we come in.

Executive Assistants, Chief of Staff + Virtual Assistants​

Requiring assistance with VIP access, coordinating an executive group room block or arranging a Meeting Room?  We have the connections to get it done and make you look like the rock star you are.  
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Perhaps an Executive at your organization has asked you to collect pricing for hotels providing 5 star service that do not have an official Forbes 5 star ratings for Board of Directors, major Stakeholders and Investors.  All attendees are VIPs with their own preferences and assistants that require an exceptional level of care.  No need to execute such an event on your own.  

Wellness Studio Owners

You operate a wellness studio or Yoga company and are looking for new ways to connect with your members while also growing your practice.  You may not have ever coordinated group travel before or just have a lean team.  You are looking for a retreat destination maybe 2-3 hours drive or flight from a major city.  Whether you know your budget, ideal location, dates or group size, we can assist you from start to finish, creating a retreat your members are sure to want to repeat.  And with a branded event website and companion mobile app, you will be provided with the tools to market your bespoke retreat.

The Process

Save time and take advantage of Vosant Meetings and Travel's expertise.

Sourcing
You have a vague idea of what you are looking for.  You share with us your vision and we do a preliminary search.  No need to know if you can visit Miami in November or that you should avoid New York City during UNGA.  We can provide guidance and source concrete numbers to aid in your decision.

Once we know the general parameters (budget, location, dates, number of guests), a planning agreement will be executed and planning fee will be collected.  Any and all properties that fit your parameters can be considered.  Within a set amount of time we share with you your options. 

Site Selection
We help you pick the ideal option based on your preferences and can even visit the properties on your behalf.  Please note, additional fee may apply to scout properties on your behalf.

Contract Negotiations 
Do you know what a rebooking clause is?  What about attrition or a courtesy room block?  Allow us to negotiate the contract terms on your behalf. 

Marketing & Booking
Once the hotel contract has been signed and the package components are confirmed, you are just getting started.  Groups have the option of allowing attendees to reserve and pay for their spot on your branded event website.  This allows us to seamlessly collect registration fees, allergies + preferences, update the rooming list, ect.  This event website can mirror to a companion mobile application.

Logistics & Beyond
Vosant Meetings & Travel will work with the host hotel, lodge or retreat center and relevant vendors to prepare for pre-arrival, in-house preferences, coordinated departure and the settling of the final bill.  You simply host your group, repeating as desired, and leave the planning to us.  ​

We can even handle coordination of your group's Air travel and supply Event Technology. 

Specializing In...

CORPORATIONS, PHILANTHROPIES & INSTITUTES
CUSTOM LUXURY GROUP TRAVEL
OFF THE BEATEN PATH RETREATS & INCENTIVES
BOARD OF DIRECTORS MEETINGS
MULTI-NATIONAL DESTINATIONS AND GUESTS
SALES ROADSHOWS

What are your Expectations?

Contact us today so we can start designing your Bespoke Group or Individual Travel Experience!
Let's Plan
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