Privacy Policy


Last modified 2019

PLEASE REVIEW THIS POLICY CAREFULLY
The following describes how Vosant Meetings & Travel, LLC  ("Vosant Meetings," “Vosant Meetings & Travel,” “we,” “us” or “our”) uses and disseminates information you provide through www.VosantMeetings.com and its sub-domains and affiliated sites, as well as Vosant Meetings  pages and accounts on Twitter®, Facebook®, LinkedIn® and Instagram® (the “Sites).

We make all reasonable efforts to comply with this Policy. But due to human error, technological error, oversight, or other reasons, we may not always comply. We state this Policy to inform you what we try to do. But we do not intend our Policy to be, and you agree that our Policy is not, a legally binding obligation on us. The provisions applicable to you, such as limitations of liability and damages are binding on you.

If you ever have questions about this Privacy Policy, please contact us at the information below. Please also review our full Terms and Conditions of Use, which also govern your use of the Sites.
 
When you visit our Sites, some information about your computer hardware and software is inherently automatically collected, such as your IP address, domain name, browser type, access time and referring website addresses. We typically do not use this information for any purpose, but an example of when we may use this information is in implementing improvements and analyzing the Sites and for troubleshooting purposes. We also utilize this information to monitor and improve services and to ensure that your use of the Sites is in compliance with our Terms of Use.

YOUR ACCEPTANCE OF POLICY
​By using this website, you accept this Policy, including that it is not an agreement, you cannot rely on this Policy being applied by us, but you are subject to the limitations on liability and damages. If you do not agree to this Policy, please do not use our website. Your continued use of the website, also including after we post changes to this Policy is your acceptance of the Policy and all changes.

We will not be liable for the direct, indirect, special, punitive, exemplary or consequential damages, lost profits or other losses, arising out of intentional or accidental violation of our privacy policy, release or disclosure of your personally identifiable information or use or misuse by us or any person or entity of your information whether according to or not according to our privacy policy.


COLLECTION OF PERSONAL IDENTIFICATION INFORMATION
We may collect personal identification information from or about you in a variety of ways. Examples include, but are not limited to, when you visit our website, fill in a form, talk to us by phone, email us, meet in person, communicate with us any other way, and in other activities, services, features or resources we make available on our website.

You may be asked for name, mailing address, billing address, email address, phone number, birth date, sex, billing and credit card information and data on purchase choices. We, and others contracted to assist or work with us may collect information on your use of the website. We may keep track of applications or pages you visit on our website. We collect personal identification information that you voluntarily submit to us, information that a device submits to us and information we derive from you accessing, visiting and navigating our website. You can decline to supply personally identification information, except that may prevent engaging in some website activities.

NON-PERSONAL IDENTIFICATION INFORMATION
We may collect non-personal identification information about you when you interact with our website. Non-personal identification information. More types of information may be collected. Systems we use may collect other kinds of information we are not specifically aware of or that we become aware of later or over time. Over time, more types of information may be collected.

Data Collection from Others. We could obtain personal information about you from others we do business with. We may merge or use that personal information with information we collected from you.

AUTOMATICALLY-COLLECTED PERSONAL INFORMATION
The Website automatically collects certain information about you and the device with which you access the Website. For example, when you use the Website, The Website may log your IP address, browser type, operating system, domain name, access times, referring website address, pages you viewed, dates/times you accessed the Website and other information. The Website may also collect information about actions you take when using the Website, such as links clicked.

WEB BROWSER COOKIES
Our website may use “cookies,” which are small data files stored on your browser by the Website, seeking to enhance user experience. The Website may use both session cookies, which expire when you close your browser, and persistent cookies.  This may result in placing cookies on a user’s device, for record­ keeping and sometimes to track information about them. A user may set their web browser to refuse cookies, or to alert you when cookies are being sent. This choice may result in some parts of the website not functioning as well as if cookies are permitted.


HOW YOUR INFORMATION MAY BE USED
Agency and others contracted to assist or work with us, may collect and use a user’s personal information to:
  • To operate and maintain the Website;
  • To improve customer service.  Information you provide helps us respond to your customer service requests and support needs more efficiently;
  • Personalize user experience. We may use information in the aggregate to understand how users as a group or sets or subsets use the services and resources on our website.
  • To send you promotional information, such as newsletters. Each email promotion will provide information on how to opt-out of future mailings;
  • To send you administrative communications, such as administrative emails, confirmation emails, technical notices, updates on policies, or security alerts;
  • Send emails. We may use an email address to send user information and updates pertaining to their order or to respond to inquiries, questions, and other requests;
  • Run a promotion, contest, survey or other website feature;
  • To provide you with user support;
  • ​Assess popularity and usefulness of our website and services and assess how these can be more useful; customize content and advertising to customers whose behavior and/or characteristics indicate they may be interested in a particular subject area; or,
  • To protect, investigate, and deter against unauthorized or illegal activity.

THIRD-PARTY USE OF PERSONAL INFORMATION
The Website may share your information with third parties when you authorize us to share your information. Additionally, the Website may use third-party service providers to service various aspects of the Website. Each third-party service provider’s use of your personal information is dictated by their respective privacy policies. The Website currently uses the following third-party service providers:
 
Except when required by law, Vosant Meetings & Travel will not sell, distribute, or reveal your email addresses or other personal information without your consent; however, Vosant Meetings & Travel may disclose or transfer personal information collected through the Website to third parties who acquire all or a portion of our business, which may be the result of a merger, consolidation, or purchase of all or a portion of our assets, or in connection with any bankruptcy or reorganization proceeding brought by or against us.
  • ZohoOne
  • At this time, your personal information is not shared with any other third-party applications. This list may be amended from time to time in the Website’s sole discretion.

ANONYMOUS DATA
From time to time, Vosant Meetings & Travel may use anonymous data, which does not identify you alone, or when combined with data from other parties. This type of anonymous data may be provided to other parties for marketing, advertising, or other uses. Examples of this anonymous data may include analytics or information collected from cookies.
 
COOKIES: WHAT THEY ARE & WHY THEY ARE NEEDED
A cookie is a data text file sent from a website to your browser, for the purpose of identifying the user and allows access to portions of the website, thus alleviating the need to continually log in with your username and password. Cookies may be stored within your system. To the extent we use cookies, we can only access information from a cookie sent by one of the Sites, not other websites. We may use cookies to personalize your visit to our Sites, because tracking usage allows us to best determine the needs of our customers and advertisers.
 
                                                                               
OUR POLICY WITH MINORS
Our Sites are not intended for individuals under the age of 18. If you are under 18, you may only use the Sites under the supervision of a parent or guardian. We do not collect or maintain information from anyone known to be under the age of 18, and no part of this website is designed to attract anyone under the age of 18. We do not sell products or services intended for purchase by children. If we discover or are otherwise notified that we have received any such information from a child in violation of this policy, we will delete that information.

USE OF YOUR PERSONAL INFORMATION
If you do choose to provide your personal information, we will not willingly share your information with companies outside our organization, except as described in this Privacy Policy. You may at times receive communications from us related to products and services that we believe might interest you. While we believe these services may enhance your time spent at the Sites, you will at all times have the option and ability to opt out from receiving these communications by specifically choosing to do so via a link which will be provided within emails that we send to you. We may disclose total aggregated user statistics in order to describe our services to potential advertisers, potential clients, other third parties, affiliate companies, and for other lawful purposes. The information we gather from you may be used in several ways, either now or in the future, to gain a better understanding of our Sites’ users and their usage pattern as a whole, for site administration and troubleshooting, to process transactions, contest entries and other matters you initiate, to identify preferences in content and advertising, to target editorial, advertising or other content (such as promotions, special offers or other content) we think might be of interest to you. We may also use information we gather from you to communicate changes and improvements to our website or any registration you have made.
 
We do not give away, sell, rent or lease any users’ personally identifiable information to merchants, advertisers or web publishers. However, nonpersonally identifiable user information (such as usage pattern, browser type and your computer) may be shared with third party businesses or advertisers with which we have a business or contractual relationship. We reserve the right to disclose personal information when needed to comply with the law or a legal process, cooperate with investigations of purported unlawful activities, to identify persons violating the law, in connection with the sale of part or all of Vosant Meetings & Travel or its affiliates assets, or to enforce our Terms of Use. Please keep in mind that if you disclose personally identifiable information in a public manner through the Sites, this information may be collected and used by others accessing those portions of the Sites. We do not monitor information you disclose on the Sites nor do we accept any liability associated with your voluntary disclosure of the same. You are responsible for reviewing the privacy statements and policies of other websites you choose to link to or from the Sites, so that you may understand how those sites collect, use and store your information. We are not responsible for the privacy statements, policies or content of any other websites. Websites containing co-branding (referencing our name and a third party’s name) contain content delivered by the third party and not me.

NOTICE OF PRIVACY RIGHTS TO CALIFORNIA RESIDENTS
California law requires that we provide you with a summary of your privacy rights under the California Online Privacy Protection Act (the “Act”) and the California Business and Professions Code. As required by the Act, we will provide you with the categories of personally identifiable information that we collect through this website and the categories of third-party persons or entities with whom such personally identifiable information may be shared for direct marketing purposes at your request. California law requires us to inform you, at your request: (1) the categories of personally identifiable information we collect and what third parties we share that information with; (2) the names and addresses of those third parties; and (3) examples of the products marketed by those companies. The Act further requires us to allow you to control who we can and cannot share that information with. To obtain this information, please send a request by email or standard mail to the address found below. When contacting us please indicate your name, address, email address, and what personally identifiable information you do not want us to share with third parties. Please allow thirty (30) days for a response. Also, please note that there is no charge for controlling the sharing of your personally identifiable information or requesting this notice.

LIMITATIONS
By using the Sites you agree that we are not responsible for: (i) any disclosure of your personal information made by you to a third party through your use of the Sites; (ii) any disclosure of your personal information obtained illegally from me; or (iii) any accidental disclosure of your personal information made by me.


ACCESSING AND UPDATING YOUR INFORMATION
You can access, and, in some cases, update the following information provided to us: your email address; user profile information, including sex, birth date, address, preferences, and characteristics about yourself, interests; and credit card information. The information you can view and update may change as functionality of the website changes. If you have questions about viewing or updating information we have on file about you, please contact us at [email protected].


INTERPRETATION
These Policy terms are governed by and construed according to New York law, without giving effect to conflict of law principles. Headings in this policy are for convenience to make the provisions easier to find. They shall not be used to interpret this Policy. This Policy must be interpreted according to their fair meanings, and not strictly in favor of or strictly against you or us.


POLICY IS NOT FOR BENEFIT OF OTHERS
In our relationship with you, this Policy is between you and us and not any other person or entity arising from the relation between you and us. The terms we enter into with or policies we apply to other persons or entities (even if the same as these provisions) are not for your benefit. We do not promise you that we will or can enforce our restrictions or prohibitions or any terms, against any other person or entity. You assume the risk that other persons will violate our terms which may offend, damage and/or injure you.
                        
                                                                        
POLICY CHANGES
We have the right to revise this Policy any time. Any modifications will be effective immediately when we post them. We encourage you to check these terms and our Terms of Service frequently to see if there are any changes. By continuing to visit or use this website after any change of terms, you agree to the changed terms. Use of our website by you is always voluntary and not required. If you do not agree to a change, you can stop using this Website.
 

YOUR COMMENTS AND CONCERNS
This website is operated by Vosant Meetings & Travel. We welcome questions and comments.  Feedback, comments, requests for technical support and other communications relating to the Sites should be directed to: [email protected].  We will make a reasonable effort to address your concern and try to remedy a problem you bring to our attention. We do not assure that we will be able to do so.